Mark Your Calendars!

The Next HOA Meeting:

TBD

Location: TDB

Board of Directors Regular Meeting Agenda 

7:00pm Wednesday, May 8th, 2023  - 120 Saturn Dr, Ste B, Fort Collins, CO

7:00pm – Opening statements

7:01pm – Member discussion, new member introductions, brief Q&A - Please no leaving once the meeting has been called to order. Any change in attendance must be recorded. 

7:03pm - ASSIGN TEMPORARY SECRETARY 

7:04pm – Secretary to confirm they have recorded attendance, proxies, quorum, and quorum type 

7:05pm – Call the meeting to order & start recording 

7:06pm – Provide Proof of Notice via printed Newsletter OR website screenshot

7:07pm – Treasurer’s Report (Joe for Christy) - Balance, Expenses, delinquencies, budget status

7:010pm – Compliance & Assessments Officer Report (Vacant/Joe) - Nothing To Report

7:12pm – Realtor Contact Officer Report (Carrie) - 

7:14pm – Member Communications Officer Report (Cindy) -  

7:17pm – Technology Officer Report (Matt) - 

7:19pm – Park Maintenance Officer Report (Vlad) - Reed removal, other park maintenance, shot up sign     

7:24pm – Actions Without Meeting - Review and Record

1) March 13th, 2024 Meeting Minutes - FAILED, NOT ENOUGH VOTES

2) Reed Removal - Approved

7:26pm – Special or Urgent Business

1) Hold Official Appointment of Secretary Office

2) Assign Compliance & Assessment Office

3) Matt Drees interested in a Director position? 

4) Any other suggestions for Director positions? 

7:36pm – Unfinished Business from previous meeting

1) Remove Jenny & Sandy from google drive, email discussion list, and other necessary accounts. 

7:37pm – New Business  

1) CenturyLink Project Status (~2min)

2) Meeting withCity of Fort Collins, Skyview South, & Aurora Hills about Bike Trail tie-in. Takes place at Skyview Park May 20th at 5:30pm-7:00pm (~5 min)

3) Discuss possible mailing to severely delinquent homes with letter, account statement, governing docs, and proof of HOA establishment (~5 min)

4) Please participate in AWM’s, with only 5 directors every vote counts. (~1 min)

5) Get latest Meeting Minutes up on the “Documents” page of website, current version is from November. Possibly simplify website further to eliminate redundant locations of files.  (~3 Min)

7:43pm – Discuss any unfinished business or items to be added to next agenda 

1) Keep an eye out for AWM to approve revised Director Handbook with officer positions

2)__________________________________________________________________________ 

3)__________________________________________________________________________

7:44pm – Confirm date and notice of next meeting:

July 10th, 2024 @ 7:00pm Location: ____________________________________________

7:45pm – Close Out Discussion 

1) Updates to website: __________________________________________________

7:46pm – Record Motion to adjourn

March 13th Meeting:

Board of Directors Regular Meeting Agenda 

NOTE: Meeting has been pushed back one hour to 7pm; please add one hour to the times listed below.

6:00pm Wednesday, March 13th, 2023  - Zoom Only 

6:00pm – Opening statements

6:01pm – Member discussion, new member introductions, brief Q&A - Please no leaving once the meeting has been called to order. Any change in attendance must be recorded. 

6:03pm – Secretary to confirm they have recorded attendance, proxies, quorum, and quorum type 

6:04pm – Call the meeting to order & start recording 

6:05pm – Provide Proof of Notice via printed Newsletter OR website screenshot

6:06pm – Treasurer’s Report - Bank Balance, Expenses since last meeting, delinquencies, budget status

6:09pm – Compliance & Assessments Officer Report 

6:12pm – Realtor Contact Officer Report 

6:15pm – Member Communications Officer Report 

6:18pm – Technology Officer Report 

6:21pm – Park Maintenance Officer Report     

6:22pm – Actions Without Meeting - Review and Record

1) Approval of Annual Letter 

2) Approval of Community New Page on website

3) Approve January 10th Meeting Minutes

4) Approval of Online Payment Portal

6:22pm – Special or Urgent Business

1)  

6:22pm – Unfinished Business from previous meeting

1) 

6:22pm – New Business  

1) Motion and Approval resolution for 6008 Neptune, Mr. Brossart (~5 minutes)

2) Enter 1099-INT into meeting minutes and make statement of final tax filing (~3 minutes)

3) Resignation of Jenny Bardwell as Secretary and Sandy Liebhold as Director/Secondary Officer 

- Statement from the President, Motion (~5 minutes)

- Accept Post Dated Written Resignation (Joe will bring these to the meeting)

4) Discuss/Accept/Appoint Secretary and vacant director position (~10 minutes)

6:45pm – Discuss any unfinished business or items to be added to next agenda 

1) __________________________________________________________________________

2)__________________________________________________________________________ 

3)__________________________________________________________________________

6:46pm – Confirm date and notice of next meeting:

March 8th, 2023 @ 6:00pm Location: ____________________________________________

6:47pm – Close Out Discussion 

1) Updates to website: __________________________________________________

6:48pm – Record Motion to adjourn

January 10th Meeting:

Proposed Agenda: Skyview Rod & Racquet Club, Inc. DBA Skyview North HOA

This agenda will become final at 6:00pm January 3rd, 2024

Board of Directors Regular Meeting Agenda

6:00pm Wednesday, January 10th, 2023 - Harmony Library, 4616 Shields St, Fort Collins, CO

6:00pm – Opening statements

6:01pm – Member discussion, new member introductions, brief Q&A - Please no leaving once the

meeting has been called to order. Any change in attendance must be recorded.

6:03pm – Secretary to confirm they have recorded attendance, proxies, quorum, and quorum type

6:04pm – Call the meeting to order & start recording

6:05pm – Provide Proof of Notice via printed Newsletter OR website screenshot

6:06pm – Review and Motion to approve meeting minutes from previous meeting

6:07pm – Treasurer’s Report - Bank Balance, Expenses since last meeting, delinquencies, budget status

6:10pm – Compliance & Assessments Officer Report - Any updates to director handbook?

6:13pm – Realtor Contact Officer Report - Any transfers or updates?

6:16pm – Member Communications Officer Report - Holiday contest winners

6:19pm – Technology Officer Report - Is online payment portal good to go?

6:21pm – Park Maintenance Officer Report - Ice melt purchase, sign for ice on bridge

6:24pm – Actions Without Meeting - Review and Record

1) Approve November 8th Meeting Minutes

2) Response Letter to 6021 Venus

6:24pm – Special or Urgent Business

1)

6:26pm – Unfinished Business from previous meeting

1) Get Officers & Directors on the Bank Account - Get Debit Cards

Set a Date: ______________________________________________________________

6:28pm – New Business

1) Review and Record Motion to Approve Tax Returns (~10 minutes)

2) Update on Water Main Project (~1 Minutes)

3) Discuss key projects for each committee in 2024 (~5 minutes each)

Finance Committee: Providing a budget status report, Delinquencies, _______________

Communications Committee:

________________________________________________

Technology Committee: ____________________________________________________

Park Committee: Railing at Culvert, Sled Hill,

____________________________________

4) Confirm date and method of 2024 dues billing: _____________________________________

6:58pm – Discuss any unfinished business or items to be added to next agenda

1) __________________________________________________________________________

2)__________________________________________________________________________

3)__________________________________________________________________________

4)__________________________________________________________________________

6:59pm – Confirm date and notice of next meeting:

March 13th, 2023 @ 6:00pm Location: ____________________________________________

6:59pm – Close Out Discussion - Updates to website: _______________________________________

7:00pm – Record Motion to adjourn

NOVEMBER 8th 5839 Venus Dr. , Fort Collins, CO

Agenda:

7:00pm – Opening statements

7:01pm – Member discussion, new member introductions, brief Q&A - Please no leaving once the meeting has been called to order.  Any change in attendance must be recorded. 

7:03pm – Secretary to confirm they have recorded attendance, proxies, quorum, and quorum type 

7:04pm – Call the meeting to order & start recording 

7:05pm – Provide Proof of Notice via printed Newsletter 

7:06pm – If not already approved thru AWM then motion to approve prior meeting minutes

7:07pm – Treasurer’s Report - Balance Sheet, Expenses, Profit & Loss, Delinquencies 

7:10pm – Compliance & Assessments Officer Report - DORA Status 

7:13pm – Realtor Contact Officer Report - Transfers & Updates to Homeowner List

7:16pm – Member Communications Officer Report - Holiday Lights Contest, Plan for Winter Newsletter  

7:19pm – Technology Officer Report - Online payment system status 

7:22pm – Park Maintenance Officer Report - Ice Melt Plan/Budget, Report on condition of bridge    

7:25pm – Actions Without Meeting - Review and Record

1) Approve September 13th Meeting Minutes

2) Approve Approve Metal Signs for Park, Bus Stop, and Bridge

3) Approve adoption of Directors Handbook Version 2023.4 (updates)

7:27pm – Special or Urgent Business

1) NONE    

7:27pm – Unfinished Business from previous meeting

1) DORA Registration Status - have we registered?

2) Old Bank Account - Status and confirmation of closure

3) Online Dues Collection Method - Status & timeline?

7:35pm – New Business  

1) Back Dues & Notice of January Billing Date - Discuss and motion on a course of action for dues reminders & explanation of 1st quarter billing.  Choose a billing date for 2024 (~5 minutes)

2) Proposed 2024 Budget - Discuss, Motion and Adopt official 2024 Budget (~10 minutes)

3) Plan for Tax Filing - discuss and motion adoption of tax guidance policy & method of proceeding (~5 minutes)

2) Update on Water Main Project - FC Crack Sealing Project (~1 Minutes)

3) Traffic Control Measures - has anyone reached out, what is the response? (~2 minutes)

4) Contact Information for Committee Members - Can Communications Committee obtain 

phone numbers and emails for all new committee members? (~1 minute)

5) Meeting Schedule for 2024 - motion and adopt 2024 schedule for inclusion in the newsletter. 

Suggest: Jan 10th, Mar 13th, May 8th, July 10th, Sept 11th (Annual Meeting), November 13th

Discuss locations, timing, and how to get more people to annual meeting (~5 minutes)       

7:55pm – Discuss any unfinished business or items to be added to next agenda 

1) Actual Tax Filing - upload all documents 

2)__________________________________________________________________________ 

7:57pm – Confirm date and notice of next meeting:

Director’s Meeting: _______________________ Location: ____________________________

7:58pm – Updates to website: Post 2024 budget in January, New Meeting Dates, ___________________

8:00pm – Record Motion to adjourn

SEPTEMBER HOA MEETING

Annual Member Meeting Agenda 

7:00pm Wednesday, September 13th, 2023  - Good Samaritan 508 W Trilby Rd, Fort Collins, CO

7:00pm – Opening statements

7:01pm – Member discussion, new member introductions, brief Q&A - Please no leaving once the meeting has been called to order. Any change in attendance must be recorded. 

7:03pm – Secretary to confirm they have recorded attendance, proxies, quorum, and quorum type 

7:04pm – Call the meeting to order & start recording 

7:05pm – Provide Proof of Notice via printed Newsletter and website screenshot 

7:06pm – Treasurer’s Report - Quickbooks, Expenses, P&L, Bank Statements, Delinquencies

– Motion to approve treasurer’s report

7:12pm – Compliance & Assessments Officer Report 

7:17pm – Realtor Contact Officer Report

7:22pm – Member Communications Officer Report 

7:27pm – Technology Officer Report 

7:32pm – Park Maintenance Officer Report

7:37pm – Actions Without Meeting - Review and Record

1) Approve July 12th Meeting Minutes

2) Approve $250 Haul Away Service for limbs on Saturn Dr

3) Approve Director/Officer Handbook Version 2023.3

4) Approve Bridge design and installation 

7:40pm – Special or Urgent Business

1) Hold Director Election (20 minutes)

2) Hold Officer Nominations and Appointment (15 Minutes) 

3) Establish and Motion for appointment of new Committee Members

4) Motion for update to Director & Officer Handbook reflecting above changes (5 Minutes) 

7:48pm – Unfinished Business from previous meeting

1) New Bank Account/Closing of Old Account - status and 

7:51pm – New Business  

1) Reminder for dues - Do we need to send one out and what is that process?

2) Survey results, discussions (~3 minutes)

3) Update on Water Main Project (~1 Minutes)

4) Discuss Traffic Control Measures along Skyview (~2 minutes)

5) Discuss and motion for a billing date of 2024 Dues.  1st quarter has been suggested. 

8:19pm – Discuss any unfinished business or items to be added to next agenda 

1) DORA Registration   

2) Plan for Tax Filing.   

3) Establishment of Key Projects for 2024 so that a budget can be proposed in January.

4) Notification and explanation of annual member dues change. 

8:20pm – Confirm date and notice of next meeting:_________________________________________

8:22pm  Close Out Discussion - Updates to website: _______________________________________

8:25pm – Record Motion to adjourn